Table of Contents:

1. The staff member who spots the intruder will ask if assistance is needed. Communicate in a non-threatening manner. Ask unauthorized or unidentified visitor/intruder to report to Front Desk.
2. If the intruder refuses to report to the Front Desk or you suspect possession of a weapon, notify the Director and give a description and the location. 
3. If the intruder is in a classroom, the teacher will seek assistance from the Front Desk. 
4. The Director will assess the situation, initiate a lock down and call 911, if applicable or call the County Office Hotline at 764-7911. 
5. All media inquiries should be referred to the Director.
   

If a hostage situation develops, use these additional procedures:

7. Gather all facts regarding the situation.
8. Keep notes on the times and any communication from the hostage taker and other witness information. 
9. No one should initiate communication with hostage taker. If communication becomes necessary, restrict it to one person, if possible, until law enforcement takes over.

Roles

Front Desk

• Call 911

Teachers

• Take role and await further instructions.
• Move away from the windows and doors and turn off the lights. 
• Keep students calm and quiet. 
• No one, for any reason, is allowed to leave the classroom. 
• Do not allow anyone to enter the school, except law enforcement.

Designated Personnel

• Take the keys, and a map of the building and meet first responder.

Hazardous Materials

                        Procedures

1. Identify the potential threat to the school, if possible. If a transport vehicle is involved, look for an insignia or the chemical codes of the potential health threats being routed. Report the type of hazardous threat when reporting the incident if it is known.
2. Report important information to the emergency responders, such as color and hazard symbol that may appear on the vehicle or container. 
3. Call 911 to report the incident and to provide appropriate details of the incident, including fires, fumes or other unusual conditions. 
4. Take necessary steps to protect lives. 
5. Inform the students and staff of what is occurring. 
6. Decide with the Fire Department personnel whether to shelter in place or to evacuate the school building and/or campus. 
7. All media inquiries should be referred to the Director.

Roles

Secretary

• Call 911

Teachers

• Keep the students calm and quiet.
• Evacuate, if directed, to a safe zone. 
• Take class roll and verify all students are present. 
• Report any missing students.

Designated Personnel

• Turn off the air conditioning unit.
• Take keys, a map of the building and meet the first responder.

Director

• Assist with any wounded and injured.
• Provide emergency information forms to emergency responders.

Tornados/Severe Thunderstorm

Definition - Tornado Watch: Conditions are favorable for a tornado or severe weather. Notify staff, but take no action.

Tornado Warning: A tornado has been sighted. Take shelter immediately.

                        Procedures

1. Announce a tornado warning or severe thunderstorm by runner or bullhorn.
2. Students should proceed to center area and assume a kneeling or sitting position, with their heads down and their hands covering their heads. 
3. Students in unsafe locations will go to their assigned locations at the direction of their teacher. 
4. Silence is extremely important so that necessary directions may be heard in safe areas. 
5. Keep the windows and doors closed. 
6. In the event of a tornado sighting, the secretary will contact 911. 
7. The all clear signal will be a verbal command by Director. 
8. All media inquiries should be referred to the Director.

Roles

Front Desk

• Staff the phones and monitors the weather radio.
• If a tornado is sighted, call 911.

Teachers

• Move the students to designated areas.
• Close the windows and doors. Move the students away from the windows. 
• Take class roll and verify all students are present. 
• Remain with the class.

Designated Personnel

• Serve as a weather spotter during watch and assure that outside exits are closed.

Earthquake

                         Procedures

1. Announce for all students to assume the duck, cover and hold position.
2. Protect your face and head from flying debris. 
3. Stay in this position until the tremor or debris ceases. 
4. Evacuate immediately if directed, to a safe zone. 
5. Contact 911 and provide details of the damage and emergency needs. 
6. Do not light any matches or candles if an earthquake occurs. 
7. All media inquiries should be referred to the Director.

Roles

Front Desk

• Call 911

Teachers

• Have students assume the duck, cover and hold position.
• Keep the students calm and quiet.
• Evacuate, if directed, to a safe zone
• Take class roll and verify all students are present.
  
• Report any missing students.

• Take your keys and a map of the building and meet the first responder.
• Shut off the gas.

• Assist with any wounded and injured.
• Provide emergency information forms to the emergency personne1.

Bomb or Bomb Threat

                        Procedures

1. Call 911
2. Evacuate the building and move to a designated area. 
3. While evacuating the building have the staff look for unusual devices and listen for suspicious noises. Report suspicious items to the Director.  Do not touch anything that looks suspicious. 
4. The school will be searched by law enforcement with assistance from school personnel according to a plan developed by the school and law enforcement.
5. Stay in your designated areas until you are told it is safe to return to the building. 
6. All media inquiries should be referred to the Director.

If a bomb explosion occurs, use these additional procedures:

7. Determine the location and extent of the explosion.
8. Call 911 and provide details 
9. Assist with any wounded or injured. 
10. Secure the area until authorities arrive. 
11. If an explosion occurs prior to an evacuation, students should seek cover and cover their heads. Stay in this position until the flying debris ceases.

Roles

Front Desk

• Use the Bomb Threat Checklist to get as much information from the caller as possible.
• Call 911.

Teachers

• Evacuate the building and look for any unusual or suspicious items in classroom and the building while exiting. Call roll in your designated area.
• Keep the students calm and quiet. 
• Report any missing children. 
• If you are unable to evacuate, get the students on the floor and under a desk. Students should cover their heads with their hands.

Designated Personnel

• Take your keys, a map of the building and meet the first responder.
• Shut off the gas. 
• Assist with any wounded and injured. 
• Provide emergency information forms to the emergency personnel.

1. Caller's Name and Address (if known):____________________________

2. Sex: Male_______ Female_______

3. Age: Adult_______ Child________

4. Bomb Facts

   a. When it will go off _________________________________

   b. Building_________________________________________

   c. Exact Location____________________________________

5. Exact Words of the Caller

6. Voice Characteristics

7. Tone Speech Language Accent Manner

   __ Loud __ Fast __ Excellent __ Local __ Poor Grammar

   __ Soft __ Slow __ Good __ Not Local __ Well Spoken

   __ High Pitch __ Distorted __ Fair __ Foreign __ Taped

   __ Low Pitch __ Cursing __ Raspy __ Caucasian __ Message Read

   __ Stutter __ Slurred __ Nasal __ Black __ Emotional

   __ Lisp __Rational

   __ Disguised __ Irrational

   __ Poor __ Deliberate

   __ Pleasant __ Laughing

8. Background Noise

   __ Office Machine __ Voices __Street Traffic __ Factory Machines

   __ Music __ Airplanes __ Bedlam __ P A System

   __ Trains __ Animals __ Radios __ Static

   __ Quiet __ Cellular Phone __ Party __ Other

                        Procedures

If the building needs to be evacuated, follow the fire drill procedures with a verbal announcement by runner or bull horn followed by manually tipping the fire alarm. If there is an emergency due to an electrical failure, make a verbal announcement by runner or bull horn. A visual check of all school areas will be conducted by the Director, and other staff.

                        Gas Line Break

1. Call 911 and inform the dispatcher of the break and give any important details.
2. Clear the area. (evacuate the building, if necessary) 
3. All media inquiries should be referred to the Director.

                        Electrical Power Emergency

1. Call 911

2. Clear the area (evacuate the building, if necessary).
3. All media inquiries should be referred to the Director.

                        Water Main Break or Sewer Break

1. Call 911 and give details of the type of break.

2. Call the appropriate water company and provide details.
3. All media inquiries should be referred to the Director.

Roles

Administrator

• Communicate the appropriate procedures to the staff and students

Front Desk

• Make any necessary phone contacts.

Teachers

• Evacuate, if directed, to safe zone.
• Take class roll and verify all students are present.
• Keep students calm and quiet.
• Report any missing students.

• Assist the Director in the inspection of the building.

Communicable Disease

The Director will be aware of all the school policies and procedures relating to handling of body fluids and other OSHA guidelines. In general, the Director will appropriately incorporate the following into the school's Crisis Management Plan.

Health Risk through Contact with Body Fluids

The body fluids of all persons will be considered to contain potentially infectious agents (germs). The term bodily fluids includes blood, semen, drainage from scrapes and cuts, feces, urine, respiratory secretions (e.g., nasal discharge) and saliva.

                        Procedures

1.  Remove the students and unnecessary school personnel from the immediate area of the spilled body fluids
2. When possible, persons will avoid direct contact with body fluids.
3. Gloves are recommended when direct hand contact with body fluids is anticipated.
4. Gloves should be disposed of appropriately.  Hand and other affected skin araeas will be washed with soap and warm. water.
5. The faculty head will contact the appropriate district staff about the incident. They will determine if hazardous exposure has occurred and the appropriate steps to be taken.
6. All media inquiries should be referred to the Director.

Roles

Front Desk

• Aid in communication with emergency services.

• Call parents.

• Assist with first aid and cleanup of bodily fluids, if necessary.
• Send appropriate medical information with the victim.

                                        Teachers

• Stay with students, take roll, and provide assistance
• Assist with first aid as appropriate.

Students/Civil Disturbances

                        Procedures

1. Report the disruption and the location.
2. If the misbehavior is not serious, attempt to have the students return to their normal school routine. If there is a widespread student walkout, assign administrative security.
3. Call 911 if the disruption continues or injury occurs.
4. If the behavior could result in injury or further disruption, try to get the disruptive students or their leaders isolated from the general student body.  Initiate a lock down, if necessary.
5. Determine what disciplinary action to take, if any.  Notify the parents.
6. The Director and the Team Leaders will discern the basis for the problem and take action to address those concerns. 
7. A written record of all the above steps should be made by school personnel.
8. All media inquiries should be referred to the Director.
   

 Roles

 Director

• Decide about any outside assistance, administrative security and lock down needed.
• Use a runner or bullhorn to communicate and provide crowd control as needed.
• Determine what disciplinary action to take.  Notify the parents. 
• Keep written records of the situation.

Front Desk

• Contact 911, if necessary.

Teachers

• Report the situation to the office, including a description and the location.
• Stay with the students. Faculty not supervising students should move to the area of the disruption to assist, unless otherwise instructed. 
• Do not leave the students unsupervised.

Designated Personnel

• Meet the first responder if 911 is called.

Student Runaway/Abduction

Definition - Student runs away from school during school hours or is abducted form the school campus.

                        Procedures

1. The staff will notify the Director and provide a description of the student and other pertinent information.
2. If an abduction occurs, go to lock down, account for all students. 
3. Call 911 
4. Contact the parents/guardians. 
5. If a student is running away, follow them, if possible. 
6. Notify the classroom teachers of the student's absence. 
7. Provide a description and picture of the student to law enforcement, including the clothing worn that day. If an abduction occurs, provide a description of the abductor(s) and the vehicle(s). 
8. Document the incident in writing, including the pertinent times. 
9. All media inquiries should be referred to the Director.

Roles

Administrator

• Decide about a lock down and contacts needed.
• Follow the runaway student, if appropriate. 
• Document the incident, including the times.

Front Desk

• Call 911
• Contact parents. 
• Notify the classroom teachers of the student's absence.

Teachers

• If an abduction occurs, follow the lock down procedures as announced and account for all students.
• Provide a description of the missing student, including the clothing worn that day and of the abductor and the vehicle.
• Document the incident.

Accident, Serious Injury, Illness, or Allergic Reaction

Definition - An emergency involving an accident, allergic reaction, sickness or injury, in which the immediate concern is to aid the affected person.

                        Procedures

1. Contact the Director and stay with the affected person.
2. Administer First Aid. Handle bodily fluids appropriately (see Communicable Diseases). 
3. Disperse the crowd, if necessary. 
4. Contact 911 as necessary to protect the safety and well-being of the individual(s) involved. 
5. Contact the parent(s)/guardian(s) and notify them of any decision to transport the student for emergency medical care. 
6. Inform the staff or students as needed. Restore calm and move everyone not involved away from the scene. 
7. Send medical emergency information to the hospital with the victim. 
8. Complete an accident form and document. 
9. If a criminal act has caused injuries, determine who was involved, identify witnesses, remove them to a secure area. Keep witnesses separated. Keep the scene secure. Do not disturb possible evidence. 
10. Follow the crisis response plan for necessary counseling or other trauma reduction activities.

Roles

Front Desk

• Aid in the communication with emergency services.
• Call 911 if necessary.
• Call the parents.
  
           
                                      Teachers/ Staff

• Stay with the students, take roll and provide assistance.
• Assist with first aid as appropriate.

Designated Personnel

• Assist with first aid and cleanup of bodily fluids, if necessary.
• Send appropriate medical information with the victim.
  

1. Give a copy of the roster showing all students/personnel attending to the office staff and the bus driver prior to the trip. Keep on file one year.
2. Carry emergency medical information for each student. 
3. All persons must have proper identification. 
4. Chaperones are responsible for notifying the school of any delays or changes in the itinerary. 
5. Each staff member should carry an emergency procedures handbook. 
6. Cellular phones should be carried on all out-of-town trips. 
7. In case of an accident, contact 911 and the school. Follow the accompanying procedures, relying on the school to contact the parents.